Types of Records Stores in National Archives of India (NAI)

The vast expansion of its operations since its independence and the advancements that it has made in different areas of the field of archival are described in the following paragraphs :

Different areas of the field of archival


National Archives of India has in its possession public documents including maps, private papers microfilms, books, and other documents.

Public Records:

The records of the public in the care of the National Archives of India occupy the space of a shelf that is currently 25 kilometers. In the recent acquisitions time, special mention could be given to the records of the 20th century of the former Foreign and Political Department and the records of its various agencies scattered across India as well as the documents belonging to the Constituent Assembly and the Reforms Office with a full background of the development of the Constitution of the nation, and the documents of the old Calcutta as well as Bengal Banks throwing a flood of light on India’s economy past.

Within the vast collection of ministerial records archive records from the Ministry of Home Affairs and its predecessors (1748-1957) make up an impressive volume. With the addition of miscellaneous records to the chronological sequence, it dates all the way back to 1680. The archives from the Ministry of External Affairs, as well as the records of its predecessors (1756-1950) is an interesting collection of information that covers various important aspects of the history of diplomacy. The miscellaneous records of the Ministry are actually from 1630. In addition, the Ministry of Finance (1811-1948) also has miscellaneous records that date to 1750.

The other significant series of documents are the records that belong to the Ministry of Agriculture and its predecessors (1871-1948) and, along with Education (1910-51), Railways (1905-55), _ Industries(1923-37), Labor (1921-37) as well as Defense (1771-1938).

In the list of documents from offices apart from the Ministries could be included ones from the Indian Munition Board (1917-20), Central Board of Revenue (1923-46), Survey of India 1777-1902), Directorate General of Health Services (1855-1948), Solicitor General (1761-1920) Controller, the Auditor General for India (1882-1959) as well as the Indian Council of Agricultural Research (1929-45).


The National Archives of India has in its possession the documents from the Survey of India (1777-1902) as well as an extremely extensive collections of over 15,000 manuscript and printed maps. The collection in the National Archives, in consequence comprise more than 53,81,200 unbound documents (kept in bundles or boxes) totalling more than 140 million folios, and the 168,830 maps, as well as the countless original copies Bills approved by the various State Legislatures, and assented to from the president of India.

Private Papers:

The National Archives is primarily a public record office. What is an extended period? The Archives are primarily a repository for public documents. Since Independence there is a rising awareness that private documents are an important source of information for the study of the past, even though they rarely receive the attention and care required to ensure their protection. The Department began in a process of acquiring by donations the personal papers of prominent Indians. Already , there are 49 such collections of prominent leaders like Dadabhai Naoroji, Badruddin Tyabji, Pherozeshah Mehta, Gopal Krishna Gokhale, G.S. Khaparde, V.S. Srinivasa Sastri, Maulana Abul Kalam Azad, Dr. Rajendra Prasad, M.R. Jayakar among the few that have been acquired, are available. The papers of the famous scientists S.S. Bhatnagar and the genius mathematician Ramanujan are also at the National Archives.

Another significant private collection of archives belonging to the Provincial Government of the Deccan under Aurangzeb, and several succeeding his successors, are The Inayat Jung Collection. At times it is the Historical Documents Purchase Committee constituted by the Department is a group of people who examine documents to purchase.

Microfilms from overseas:

In 1948, the National Archives initiated a project to obtain microfilm copies of documents that were of Indian importance from various repositories across the world. Alongside private documents, the microfilms supply researchers with valuable data supplementary to their research. U.K. has been a important source, and has supplied microfilm copies of private papers of Secretary of State in India and Viceroys as well as high-ranking public officials.

The British Museum, the Public Record Office, the India Office Library and Records, University Libraries and some other repositories located in Great Britain have cooperated in the programme. It also runs a program together with India Office Library India Office Library for the exchange of microfilms in order to fill the gaps in the official records of both archives. Netherlands, France, the U.S.A., U.S.S.R., Denmark, Vatican, Australia and Brazil are a few other countries where microfilms were sourced. The rich collection currently exceeds 2500 microfilm rolls.


The Department has a large library of rare books and printed documents dating all the way to 1819. This includes documents from the Calcutta Gazettes, Parliamentary papers dating back to 1807, the renowned Hakluyt Series, the Bibliotheca Indica Series, and the complete documents of the earliest Persian as well as Urdu newspapers from the beginning of the 49th century. The Library also has a collection of fascinating publications in a variety of languages that are banned through the British Government, Reports on Native Newspapers Survey or settlement records, as well as a range from official journals, as well as Fort William College. Fort William College collection. The collections of the Library are now greater than 1,90,000.

Archive Administration :

The information above about the holdings will show how there is an endless flow of records and other documents in the National Archives. This means that the Department is constantly working on the review and arranging of these documents. The majority of them when they arrive are in disarray and need to be cleaned out and properly laid out. To keep them in a consul-table manner it is necessary to have them assessed and then rearranged in the proper order in accordance with the principle of provenance. The isolated proceedings are integrated into the main body, while those that are divided by artificial collection are broken down and then restored to their original arrangement. For those that require docketing, naming or labelling for easy identification and retrieval are also offered.

The Department also keeps track of each file that is removed from its parent organization until it is returned in its correct place through the requisition slips as well as movement registers. The scale of the job required can be seen in the fact that since 1947 not just the new huge accessions that were previously detailed were checked as well as arranged. eight million volumes of documents that were in the Department’s possession prior to Independence were organized.

It is becoming apparent that problems with archive administration stem primarily from due to the unintentional and inefficient retiring of records for archives. National Archives. A case study can be used to illustrate. The indexes of records were transferred over to National Archives, but not to the National Archives without actual transfer of the many records listed in the indexes.

In the same way, records of long-lasting significance have been misplaced with those that are ephemeral in nature. These issues were highlighted through the Archival Legislation Committee appointed by the Government of India in 1959 that also suggested a that records be retired in a systematic manner in the Record Management Program.

Record Management:

Therefore, in 1962, in 1962, the National Archives took up a trial project for records management in order to assist various departments within the Government of India to relieve the burden of ephemeral files. The goal for the initiative was to develop appraisal methods to identify documents of worth. The appraisal process received enthusiastic collaboration from Government agencies. The annual appraisal rate for records was around 100,000 records. National Archives National Archives also helped in the creation of retention schedules for different agencies to make appraisal easier.

The record management program quickly became in need to be improved. The increasing number of offices and the records they hold contributed to the difficulties of the storage of these records. In order to streamline the work to streamline the process, officials of the Government of India adopted in December 1972 an Archival Policy Resolution. The Resolution established a clearly defined policy regarding appraisal and the retirement of records. It also stressed the necessity of having trained staff to manage the departmental monument rooms. It also recommended improvement of storage conditions as well as the preparation of serviceable indices as well as revision of manuals of departments regarding the management of records, and enhancing the functional connection between departments’ record rooms and National Archives of India. National Archives of India.

The Resolution is in effect since the records that are not current in the records rooms of the various departments and ministries that are part of the Union Government throughout the country are being examined. Annual reports on the progress of the Resolution are submitted to the Government of India since 1973.

In 1975, when historians and archivists became concerned by reports of the indiscriminate destruction of records across a number of States The Record Management Committee was set in 1975 to address the concerns of the Government. The Committee supported the views of the Archival Policy Resolution and recommended that archives buildings should be given a top priority in the building plans of the Government, that interim repositories should be established as well as departmental record rooms run by skilled personnel, and that the Indian Historical Records Commission have greater involvement in how to dispose of records that are not current The recommendations are being implemented gradually and make up the future archives programs for the nation in general.

Access to Archives:

With Independence was the emergence of the belief that in a democracy citizens have the right to access the documents produced by the government. In response, the National Archives has responded to this sentiment by increasing the flexibility of the rules for admission for access to Archives. In 1954, the procedure of examining excerpts from earlier records prior to release was eliminated through the Ministries of External and Home Affairs. In 1956, they took the monumental step of putting the records open for research that were older than 40 years old but subject to some restrictions which only apply for classified documents. Recently, a more radical move has been made to restrict the search to records older than 30 years only.

In the case of these “open records, the only restrictions that are in effect are those that pertain to sensitive zones as well as border zones. For private papers and microfilm collections, the conditions imposed by the donor and original authorities must be adhered to. A set of regulations are in place to ensure protection and maintenance of academic records. In general, Indian scholars must verify their credibility by providing appropriate letters of recommendation. Foreigners require prior approval from authorities of the Government of India for their research projects.

There are no fees charged by the scholars, excluding copies of the work in paper or film. A well-equipped room for research with a capacity of 45 to work simultaneously is open between 9 and 20 hours during the week and from 9.30 until 16.30 hours during holidays. There is also a lounge for scholars to take a break and relax. The research activities conducted by all kinds of scholars is recorded through periodic publication of an Bulletin of Research Theses and Dissertations, and so far eight Bulletins have been published.

Due to the an increase in rules for open access for records, along with the facilities for research currently provided through The National Archives has developed as an important and essential resource for all aspects of India’s modern past. Researchers using original sources was restricted to 51 in 1946, increased to 766 by 1978 and included people from all continents. For those researchers who are not able to conduct research on their own, data is provided via post and lengthy researches are usually conducted by public agencies as well as members of the general public. A small fee for searching is charged to the latter and more than 100 inquiries are each year addressed in this way. The amount of files that were examined in 1946 was just more than 26,000; in 1978, the National Archives attended to 62,290 requests for records as well as 1707 microfilm rolls from researchers, different departments of the government, and even employees.

Refer Media

The compilation of appropriate finding aids for the documents stored in its archives has caught its attention at the National Archives ever since its creation and the progress made in this field up to Independence has been previously described in the past. Following Independence Two volumes, indexes to the Foreign as well as political Department Records Vol, 1756-80 and (1756-80) and (1781-83) were published. While these volumes have proven invaluable to researchers, they were realized that the compilation of these detailed indexes could be a lengthy process as well as that lists of descriptive information could accomplish the same function, while the process of putting them together would be much faster. In 1969, the volume from the Descriptive List of Secret Department Records (1776-80) was released. After the publication of the book, it became decided that the rise in cost of printing as well as the delay in the printing process could be prevented if Finding Aids were published in a cyclostyled format. Thus, ‘cyclostyled lists of lists of descriptive information for the time period from 1781 to 1995 have been published.

The Department has replaced the plan with one of making inventory summaries. The inventories for the period of 1801-08 have been completed. The idea of preparing Finding Aids to records of the Secret Department Records envisages completion of inventories until 1830, after which extensive printed indexes are available.

Another work that is both useful and informative can be found in The Catalog of the Historical Maps of the Survey of India (1700-1900). The Catalog was released in the year 1975. The finding aids that are available for specific documents do not provide investigators with all the records that are in the Department’s possession. A thorough guide to the entire records collection is long-held as a dream. All that was in existence as of a reference included that of Hand Book of Pre-Mutiny Records within the Department that was published from 1925 onwards. Three sections of a brand new A Guide for the Record at the National Archives of India have already been published.

The National Archives has also prepared search aids for Oriental Records in its custody. The Descriptive Listing of Persian Correspondence (1801) and four volumes of the Descriptive List of Mutiny documents (in the Bhopal Branch of the National Archives) can be useful tools to scholars. The calendaring program for Persian Correspondence has been carried out and four additional volumes have been released with the most recent being Vol. XI (1794-95) and descriptive docketing is in the process from in the Inayat Jang Collection. A complete English Index to Titles is in the process of being printed. Another program is listing the seals found within the records. This is the standard procedure for the Department to create systematic inventory of the most significant collections of public records. For the microfilm rolls sourced from overseas as well as the private papers collected in the United States, introduction brochures have been released. Furthermore, detailed lists of manuscripts are available to scholars who wish to consult them.

National Register of Private Records :

India is a treasure trove of private documents that are valuable However, these records were neglected for centuries, only to be sucked up by the passage of the passage of time and destroyed by human indifference. The importance of these documents as historical sources was acknowledged, yet there was no systematic effort to maintain a record of these records until they were able to be accessed by the Indian Historical Records Commission urged for an examination in 1942, through Regional Committees. Regional Committees, and in 1947, they emphasized the necessity to have a register of semi-public and private documents. The Commission’s recommendations were further strengthened by the Commission in the year 1958 and supported through members of the Estimates Committee of Parliament in the same year The Government of India appointed in 1960 the National Register Committee to guide the process. The Committee suggested the establishment of a central organization for managing the process, and are other organizations in the States to gather information for inclusion in the proposed National Registers. In the end, the National Archives of India promptly established an agency central to coordinate the work. Subordinate units were established across 15 states, as well as Delhi, the Union Territory of Delhi. It is reported that the National Archives has so far published nine books of this register, covering various collections from various states, based on data they gathered in the period 1959-68.

Although the scope of huge inventory of the archives that is in private ownership across the whole country is small The compilation of the particular book demonstrates the national role played in the National Archives. A cell was recently established in Bhubaneswar to coordinate the work of the National Register.

Publishing Program

It has been pointed out to the lengthy publication program that was initiated with department officials in the Department in 1942 under Dr. Sen’s presidency. Through this program, the Dr. Sen himself edited the Indian Travels of Thevenot and Careri fascinating and illustrated travelogues written by two European tourists to India in the period of 17th century. Other publications that document the work of the Department are the Browne Correspondence which contains letters exchanged between Major. James Browne, the company’s representative at the court of Shah Alam II as well as Warren Hastings during 1782-85, and parts of Educational Records Volumes. |, lI and IV covering various aspects of the development of education between 1860 and 1907 in addition to Sharp and Richey’s classic Selections from Educational Records (1781-1859) in two volumes. The main component of the scheme was the publication of the messages exchanged between Court of Directors of the East India Company and the Fort William Board at Calcutta from 1748 to 1800 in 21 volumes called Fort William-India House Correspondence that encapsulates the multi-faceted actions associated with the East India

The company was founded in 18th-century. Every Volume is edited and written by a well-known historian. It also contains as well as the texts in the form of letters an scholarly introduction, extensive notes, a select bibliographies, an exhaustive index, and a few rare illustrations, including maps. As of now, 19 volumes from this series have been released.

Through the same publication program, the Department worked with universities and learned societies, and also supported the publication of sections of Orem Manuscripts (Annamalai University), Punjab Akhbars, 1839-40 (Sikh History Society) Elphinstone’s Correspondence 1840-08 (Nagpur University), Ochteriony Papers 1818-25 (Calcutta University) and the Foreign Department Newsletters entitled North-Western Frontier and British India (1839-42), Vol. | (Punjab University). Similar to this, under the program an entire volume comprised of Bengali, Hindi, Persian, Sanskrit, and Telugu documents that are in the custody of this Department were commissioned and released.

To commemorate the silver anniversary of the Indian Historical Records Commission, the Department released a book titled Indian Historical Records Commission:
A Retrospect, which includes an overview of the National Archives of India, and an account of the collection from the Archives. 45 volumes of proceedings from the Commission comprising the papers discussed at its academic meetings, an index to these papers, as well as a 2 volumes of resolutions approved by the Commission up to now are available in printed form.

The papers of the National Committee of Archivists have been published in four volumes.

The Indian Archives :

The most notable periodic publication that are part of the Department is the journal on archival sciences it was first released as a quarterly journal in 1947. Today, it’s an annual bi-annual journal, and 34 issues of papers by some of the most renowned historians and archivists have thus been published. First of its kind in all of Asia It focuses on archeology, archives administration, archive as sources of materials preservation techniques as well as photo-duplication topics. The most recent edition of the Encyclopedia Britannica has hailed the publication in the Journal as a Post-war Development of Outstanding significance’. ‘.

It has played an important role in diffusion of technical information on the science of archival treatment as well as general information about archives as historical resources and provides an effective platform for the discussion of ideas, opinions and experiences between archives and archive-users. in addition to writing the articles (lately in Hindi and Hindi) It also includes news-notes that are of archival significance as well as reviews of books about archives and the history of archives. Contributors receive a token payment in the form of an honorarium.

Towards Freedom Project :

The most ambitious of publishing projects financed by the National Archives is the one which aims at a complete record of the struggle for freedom of India during the period 1937-47. currently, 10 volumes are planned in conjunction in conjunction with the Indian Council of Historical Research who will be responsible for publishing and editorial duties as they are the National Archives is entrusted with the choice of the materials that are that are in the official custody of across India. It is believed that the National Archives has so far chosen from its own collection and those of the numerous State Archives, materials running over half a lakh pages that are being reduced as well as edited to be edited by the Council.

Exhibitions and Archives Weeks:

While the academic world knew of the huge collection of documentation within the National Archives through its publications and tools for finding, the general public could only glimpse it only during the annual meetings of the Indian Historical Records Commission. However, in recent years this year, the National Archives has increasingly participated in numerous exhibitions throughout India as well as abroad, and has arranged special exhibits from time to the time. Rare books, images of seals, as well as copies of fascinating documents from the Archives were displayed at London, Paris, Tokyo. Kabul in addition to Cordoba.

There were many exhibitions planned through the Department in Delhi to commemorate prominent personalities of the past, those related to Mahatma Gandhi, S. Ramanujan, the Mathematician, Mirza Ghalib, Maulana Azad, Sardar Vallabhbhai Patel and Amir Khusrau, have proved to be a hit. Also, they were successful in the exhibits arranged to commemorate the anniversary of Indian Independence (1973) and the official opening of the South and West Asian Regional Branch of the International Council on Archives (1976 ).

An exhibit of selected materials titled “Our Heritage” was held as part of the Archives Week last year (7-13 August 1978). Since 1978, the National Archives has decided to observe the week on a regular basis to inform the public about the activities of the Department. In addition to an exhibit The Week also includes T.V. and radio broadcasts and panels, seminars films, special brochures and souvenirs distribution as well as press interviews.

This is also planned Open House visits, in which visitors are invited to have an understanding of the Repository as well as its contents, and the methods of conservation and xerography.


The hydraulic laminating machine, the establishment of which was among the first results of the transition from traditional repair methods to a process that is scientific that has allowed for large-scale repairs of old and brittle documents , by sealing each page with foils made of cellulose acetate by way of pressure and heat, thus ensuring their protection from the possibility of degrading. Through this method, the Department was capable of restoring in a short amount of time, not less than 16 lakh pages of original manuscripts. In addition, the introduction the vacuum fumigator allowed to the Department at first to conduct large-scale treatment of documents that have been damaged by the attack of insects and molds. The fumigation chamber is capable of fumigating of 300 cubic yards (ca. 8 495 L) of documents. The creation of a binding facility also assisted the Department to accelerate the process of strengthening of the brittle volumes within its custody. In order to ensure the best conditions for conservation, steps were taken to ventilate the entire floor stacking area of the current premises.

In all the actions associated with:

Conservation The Research Laboratory of the Department has played a crucial role. The most notable achievement is the creation of a unique method of manual lamination that is the fixation of tissue paper onto manuscript pages using foils of cellulose acetate that are dissolved in Acetone. This easy and inexpensive method is specifically designed for those who have small collections and resources are now used at many repositories in India and around the world. Another notable accomplishment that is the work of this Laboratory is the completely new method of fixing palm leaf and the birchbark manuscripts. In conjunction in conjunction with International Center for the Study of the Preservation of Cultural Properties (Rome) and the International Council on Museums, the Laboratory has been conducting research about the impact on writing materials of a variety of commercial insecticides used in the market. The Laboratory has already completed two highly informative studies on the topic. Other interesting research which have been carried out successfully by the Laboratory could be those regarding the acidification of documents which were written with water-soluble inks

use of naphthalene vapor for fumigation of diseased manuscripts; fibril analysis of clay-coated proto-paper of 6th century, A.D. (discovered in Gil gitt) and the method of its rehabilitation; preservation of pencil writing; efficacy of sodium benzoate as a leather-preservative; use of carboxymethyl cellulose as paste for repairing documents. The Department cooperated together with Indian Standards Institute evolving standard methods for the handling and storage of safety microfilms as well as specifications for permanent inks, durable paper and binding substances, as well as other documents related to preservation of manuscripts and documentation. One of the issues currently being studied are those related to the choice of a suitable materials for covers for documents, and the identification of physical and chemical properties of indigenous paper , as illustrated in the documents of the Oriental language kept in the custody of Department.


The photo-duplication operations of the Department is a post-war improvement. The execution of the plans for photo reproduction of security records and research, as well as exhibition was in the works for quite a while, was delayed due to due to the Second World War. It wasn’t until 1950 that microfilm cameras and other devices could be brought in and a microfilm laboratory was installed. This has allowed the Department to undertake regular duplication the most important collections and to produce an entire microfilm set comprising more than a million manuscript pages of the old record. The microfilm lab has also proven to be a valuable tool to satisfy the increasing demand from institutions and scholars for documentary transcripts. Along with microfilming, xerographic copying services are also available. The services are offered for free.

A mobile unit of the Department is available to microfilm precious and rare material that is not able to be delivered into the Department. This service is often utilized by various State Archives.

Technical Assistance:

While primarily focused on the preservation of the Central Government’s documents, the work performed by the National Archives of India in this area serves not just its own requirements but as well those of other organizations as well as individuals. The first step was established as early as 1924 when the assistance of Maulvi Maulvi and a seasoned mender were offered by the Jaipur State for preserving their collections.

Following Independence the number of individuals needing assistance with the National Archives in preserving their collections of manuscripts, tare books, documents and records has increased. It is believed that the Gandhi Smarak Nidhi, the Rajasthan State Archives and Raza Library, Rampur, have been provided reprographic support in a huge scale. The last institution mentioned not less than 4,64,000 pages of manuscripts were microfilmed. Many Asian and African nations have also sought its assistance with reprography programs.

The number of people who use the service has increased. circle of scholars and records repositories as well as research institutes and documentation centers across the country as well as around the world who have utilized repair and microfilming services. When needed specialists from the archive conduct individual inspections to provide on-the-spot guidance on various preservation concerns. Also, they offer advice regarding the beginning of new preservation and reprographic services. There is also individual assistance is provided when installing equipment to serve this use. To provide basic instructions about the matter, the booklet Repair and Conservation of Records(in Hindi as well as English) is available for distribution.

The advisory services offered by the National Archives are not confined to conservation issues and reprography as a whole. Assistance and advice personally is offered to establish archival service with regard to the tricky issue in the division of records between the states and authorities that own the records for appraisal and administration of records and different other aspects of the archive work.

Some of the people who used these assistance and advice could be named as the Governments from Kerala, Andaman and Nicobar, Manipur, the Keladi Temple Museum and Research Bureau and others.

Consultancy Services

The experts at the National Archives of India have been invited by the governments from Singapore, Nepal, Saudi Arabia, Kenya, Senegal and Italy in which they have provided consulting services. Some have been on different Committees that comprise the International Council on Archives and the UNESCO. In the Research Laboratory of the National Archives of India has provided technical assistance to archives located in Fiji, Malaysia, Nigeria, Sri Lanka, Japan, Bulgaria, Kansas, and New Zealand.

Institute of Archival Training:

The formal archival course training was launched by Department launched in 1943, and which Department began in 1943 and was previously as an established school for turning out archivists with a degree to meet the growing demand for skilled specialists, not just by India but also other countries of Asia as well as Africa. The initial plan was to offer a two-year diploma course of Archival as well as Library Sciences for nominees of government officials from the Central and Provincial Governments. the syllabus was modified in 1946, focusing on working in archival practice and having the duration was cut down to a year.

The need for trained record managers at departments’ monument spaces, as emphasized by the Archival Policy Resolution of the Government of India (1972) was the reason for an introduction of classes with shorter duration. There is now a course of eight weeks of Record Management and an eight-week training course on Preservation and Repair in addition to the traditional Diploma Course. To manage all these types of instruction effectively and efficiently, the Institute of Archival Training was created in separate facilities in December of 1976.

In the Diploma Course trainees of the Institute must be excellent post-graduates , with at minimum one research paper on Modern Indian History. The Institute offers stipends to two of the best candidates. Candidates sponsored by state governments are also admitted to this program. Many of the trainees are from diverse developing nations from Asia as well as Africa. This Institute and the predecessor have already produced over 200 archive professionals currently serving the governments in Afghanistan, Burma, Nepal, Sri Lanka, Malaysia, Philippines, Singapore, Kenya, Nigeria and the United Nations and its various agencies.

The syllabus that comprises Diploma Course Diploma Course includes archeology, records management and the research method, editing and publication of documents, advancements in archival research in India and beyond, as well as international cooperation in the area preservation, archives and reprography. Courses are followed by hands-on tasks,

In 1978, a virtual course on Archives-keeping was created to provide instruction to individuals who are unable to take the classes personally.

Public Relations:

The National Archives of India does not work on its own. Any large-scale archive project can be imagined or even executed without the assistance of academic institutions.

Indian Historical Records Commission :

The institutional foundation for this partnership was provided with the help of the Indian Historical Records Commission, an advisory body established in 1919 by the Government of India as long in 1919 to provide advice to the Central and the provincial governments as well as the princely states about matters related to the archives’ keeping and preservation and the making use of records.

In its new constitution, in 1941 the Commission was transformed in 1941 expanding from a quasi-official body into an open and democratic organization represented by both archival and academic interests. It has already made reference to the examination of private archives by the Commission. The other project was the coordinated countrywide effort to reorganize in a scientific manner all archives that are public throughout the country. This was the reason an organized inquiry was initiated. Since the independence of the country was declared, the Commission has been the most effective institution to address the concerns of everyone who has any connection with the archives of the country. The Commission’s constitution, which was amended in 1974, made it possible for both private and public records makers, users professionals and academic experts and prominent men of learning and archivists, not just a small number of individuals from different countries to cooperate.

Its accomplishments include the complex publication program in 1942, a training program for professionals in archivists, the introduction of new methods for preservation using science documents, as well as. The research papers that scholars have read during the sessions on academics at the Commission have proved to be of tremendous significance in bringing the many previously undiscovered aspects of our past. The most notable accomplishment is, however, the fact that, as a result of its constant request that it was the Government of India in 1959 established an Committee of Experts presided over by Dr. Tara Chand to explore among other issues the possibility of introducing an extensive legislation pertaining to the both Central and State Archives, as well as the possibility of coordinating the archival functions at the Center and within the States. The Report that the Committee presented is one of the most informative and important documents on archives issues. Its Archival Policy Resolution adopted by the Government of India in 1972 was a direct consequence of the report. In the same way, the Report of the Committee set up at the Commission’s urging in 1975 to investigate the allegations of indiscriminate destruction of records within India is a beneficial document. The Commission has taken laudable steps to stop the export of important national records.

The Commission is a powerful platform for custodians, creators and other users of archives. Its duties include the preservation and use of semi-public and private custody together with museums, libraries, universities, Regional Records Survey Committees and learned societies. The Commission is a regular meeting, except for exceptional situations, like the time period between 1962 between 1962 and 1965.

National Committee of Archivists:

Another body that consults includes The National Committee of Archivists, established in 1953 and made up of the head of Central and all other State archives. Its goal is to determine and solve the most common technical issues facing every one of them. The Committee usually meets once a year and has hosted 21 meetings to date. Its work has provided a great benefit to professional archivists across the country in determining how to address the day-to-day challenges by laying out the common plans and programs to develop and creating an archival system that is uniform.

International Council on Archives :

The National Archives of India is an active participant in the world organization of archivists, and works with the Council in its many professional programs. Some officers of the Department are currently participating in the various Council committees.


The Government of India took the initiative of establishing in the year 1976 an affiliate that was part of the International Council on Archives for the South and West Asian Region. Alongside India, Iran, Afghanistan, Pakistan, Nepal, Bangladesh as well as Sri Lanka are currently its members. The Branch releases an annual journal that is its own. Its Secretariat is located at the National Archives of India.

Alongside these bodies that they are with which the National Archives of India is deeply involved and connected with, there are a variety of academic associations both in India and around the world that deal with archives and history, that National Archives National Archives is actively associated. In recent times there have been frequent visits by senior archivists as part of the India’s Cultural Exchange Programs with different nations.

Visits have been made by Archivists from the U.S.S.R., the Federal Republic of Germany, Hungary and more. In the same way, Indian archivists and specialists in reprography and conservation have made visits to German Democratic Republic, U.S.S.R., Hungary, Federal Republic of Germany and others.


Leave a Reply

Your email address will not be published. Required fields are marked *